Logging hours
Log hours (and, where your path uses them, CPD units or similar credits) so totals accumulate against the milestones on your path. Koalafied™ is a tracking tool. It does not certify hours with any credentialing body.
Logging is available on iPhone, iPad, and Mac. Apple Watch shows path progress only. It does not create sessions. See Devices.
Create a session
- From Home, use + and choose New Session, or open Sessions and add from there.
- Enter the details your settings and profession wording allow. Common fields include date, duration, people involved, session category or type, and paid or pro bono treatment where that applies.
- Save. Completed sessions contribute to path tallies according to your path rules. Scheduled or other statuses follow the labels in the app.
Terminology (for example Coaching vs Counselling vs Client Session) adapts to recognised bodies when the app can map them. Neutral wording is used when you work across several bodies or a custom path.
Session types and rules
Depending on your path and settings, sessions may include types such as regular client work, peer practice, pro bono, interview, exchange, or body-specific labels. Paid and pro bono hours, and peer half-hour rules where configured, feed your path totals. Enter what matches your real practice. The app does not invent hours for you.
Audio and transcripts
On a session detail screen you can attach audio or an imported transcript when you have files to keep with the record. Before you share a transcript with AI, a mentor, or anyone else, you can redact it and prepare a clean copy on your device. See Reviewing transcripts. Creating a transcript from audio alone on the device is not in the app yet. See Roadmap.
When both audio and a transcript are available on a device, you can play them in the app. Video never syncs. How audio reaches other devices: iCloud sync.
Privacy Mode while logging
Turn on Privacy Mode with the eye control when you need other people’s names masked (Person N style) and emails hidden. Your own name stays visible. Programme names can mask as Program N while Privacy Mode is on. Names are masked on screen only.
Seeing progress
Home and path detail show hours, clients, and Projection, the app’s outlook toward the next milestone (or credit-cycle checklist items where your path uses them). Filters on session lists help you find recent work. An AI Summary filter may appear for future analysis. AI assessment of sessions is not shipped yet; see Roadmap.
Accuracy
Totals depend on what you enter and how your path counts sessions. Export before major edits if you need an audit copy. See Import and export.